Application and selection process

Grants Administration (GA) conducts an initial review of the applications based on the information and documentation submitted by applicants.

To apply for grant applicants should fill the following forms:

1. Draft of Project Proposal;

2. Budget Proposal.

Application forms are available at this linkCompleted forms should be delivered via e-mail This email address is being protected from spambots. You need JavaScript enabled to view it., whereupon preliminary review will be done.

Preliminary review refers to:

  1. Completeness of the application – The GA will determine whether documentation listed as required in the Request for Applications (RFA) is received.
  2. Harmonization with the eligibility criteria –Based on the documentation received, the GA will determine whether the applicant meets the eligibility criteria.
  3. Past performance in the sector the organization is applying for – the GA will contact individuals listed as references to collect additional information about applicants and verify data about past performance. Primarily, this communication will be done via e-mail, while other alternative ways will also be possible, such as via telephone, or, in some cases, meetings with these individuals.

Applications reviewed and evaluated by the GA are categorized as follows:

  1. Recommended for evaluation - application meets the minimum requests in application format and eligibility criteria,
  2. Not recommended for evaluation - application does not meet the minimum requests in application format and eligibility criteria. If an application falls into this category, an explanation must be provided.

The GA will submit all received applications to the GEC (Grant Evaluation Committee) members for evaluation, five days after the close of the Request for Applications, the latest, and the information about applicants' past performance in the shortest time span possible - after receiving information from contacts of reference, approximately 15 days from the close of the RFA.

All complete  grant  applications  will  be  reviewed  by  a  Grant  Evaluation  Committee  (GEC)  consisting of a minimum of three individuals  including: the COP or his designee, the Grant Manager and  Finance Manager. Each GEC member will review and evaluate grant application(s) separately. The Grant Manager will schedule an Internal GEC Meeting  to discuss the evaluation process and results. 

After a joint discussion of the evaluation and scoring results, grant applications scored “good” and  “excellent” continue into  a  further  grant  recommendation  process.  The Grant Manager drafts the negotiation and grant approval memos.

If the grant application is scored as “unsatisfactory” by GA, the Grant Manager drafts a Grant Rejection Memorandum and submits it to COP for an approval to proceed with the grant rejection.

After USAID approves a list of applicants, Institute will inform all applicants about the evaluation results. Grants administration will send an official non-acceptance letter to all applicants whose applications are not approved.


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